Inviting a New User to a Team

Overview

As a team or company admin, you can add a new user to your team. You can give them permissions that are appropriate for their profile. This article will walk you through the steps to add a new user to the team. 

Note: If you want to add a user that is already part of your company, refer to our support article on inviting an existing user to a team

Steps to Invite a New User to a Team

Prerequisites

• You must have an admin account for the team to which you want to add a user.

Steps

1. On successfully logging into your HackerRank for Work account, click on the arrow next to the user icon on the top right corner of the homepage. This leads you to the Teams Management page.

2. On the displayed page, click on the Users tab. This leads you to a page showing all existing users in your company.
3. In order to add a new user to a team, you must first create the user. Click on the Create User button present on the far right of the page.

4. The dialog box that appears enables you to:
   • Add a new user by inviting via email
   • Add a new user by inviting via a link
   • Inviting new users in bulk

Various Options to Send the Invite

Email Invite

In the dialog box, specify the name of the user, the email address of the user, and the name of the team. The user must have your company email account to be added to a team.

1. Select the required user profile from the options.
• Recruiter: This is for the users with a recruiter license. They have access to the entire platform and can become a team admin. A recruiter license allows you to send test invitations to candidates.
• Developer: This is for the users with an engineer License. An Engineer license is meant for a developer or an engineering hiring manager. Like recruiters, developers can also become team admin and can send test invites to candidates. They have complete edit permissions to the personal library, tests, and CodePair content.
• Interviewer: This is for the users who do not have either the recruiter or the developer's license. These users cannot be admins of a team and do not have edit permissions to the content.
2. After filling in the details tick the Make Team Admin checkbox if required. This option is only available for the Recruiter and Developer profile.
3. Click on the required button to enable or disable these options.
4. Click on the Add button.

Link Invite

The Link invite option can be used when you want to invite a whole team of users to gain access to your tests, share your resources, and so on.

1. In the Add Users dialog box, click on the link invite tab, and in the search bar displayed, enter the name of the team you want to invite.
2. Select the appropriate option (recruiter, interviewer, or developer) before creating the invite link. The invited users will have the same license as selected from the option. 
3. Upon selecting the team from the displayed drop-down menu, click on the Create Invite Link button.
4. Use the displayed link to invite users to join the team with the selected license.

Bulk Invite

This option is used to invite a large number of contacts/emails via a CSV file.

1. Download the sample CSV file and use the same template to prepare a CSV file with a list of all new users to be added to the team.
2. Choose the file from your device by selecting choose file option and click on the Upload button. 
3. Optionally, you can also check the Ignore rows with errors checkbox before confirming the upload.

Inviting an Existing User

If you try to invite an existing user, you will see the error stating, "An account with this email address already exists. Click here to view the user's profile". You can click on the Click here option to view the existing user's profile, which will redirect you to the Users tab showing the user details. 

Inviting Existing User Error