Getting Started for Recruiters

Welcome to HackerRank

Thank you for joining over 1,500+ companies that are saving hundreds of hours in recruiting time. 

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This article covers:

Creating a Test 

HackerRank for Work allows hiring managers to create Tests to assess Candidates. After Candidates complete and submit the Tests, the answers can be evaluated in HackerRank for assessing their skills and competence for the job.

Following are the two methods to create a test:

• Creating a test based on a specific role
  Based on your role selection, a test for that role is generated. HackerRank has bundled together questions from the HackerRank Library into a test for certain pre-defined roles.
• Creating a custom test
  You can create new questions or choose questions from the library for a test. You can select questions from the HackerRank library that comprises all questions created by the HackerRank team, or, you can also add questions from your personal library if either your team members or you have created questions. 

Refer to the respective links to follow the steps for test creation in detail.

Refer Using a Custom Email Template for more information.

 Note: You can invite a Candidate only if you own a Recruiter license. Hiring Managers need to ask their Recruiters to send invitations to the Candidates.

Prerequisites

1. You must be logged in to your HackerRank for Work account.
2. You must have created and published the Test for which you want to invite Candidates.

Best practices while writing an email invitation:

1. Add the introduction and description in the body of the email, and also edit the email subject as required. Use the necessary formatting options available in the editor.
2. You can also save the email format as a Template, which can be reused later.
3. Add the email addresses of the Candidates whom you want to invite.
4. Set an expiry date for the invite, and set reminders for Candidates if necessary.
5. Send the email invite.

Steps

1. Navigate to Tests. The Invite icon is present on the extreme right of every Test as shown below.

 2. Click Invite for the Test for which you want to send email invites. The ‘Send Test Invites’ page is displayed with the email editor using which you can customize the invite and configure the necessary settings. These settings are specific to every email invite.

You can perform the following actions using the email editor:

• Edit and customize the email subject. By default, the Subject field contains the name of the Test.
• Type a  custom message in the email body. You can use the text formatting options in the editor to customize your message. Formatting such as bullets, numbering, image, etc. can be included.
• You can save the email message as a template, or use an existing template for the email invite. Refer: Using a Custom Email Template for more information about creating new Templates and using them.

3. In the To field, add the email address(es) of the Candidates. You can enter the email addresses of multiple Candidates in the following two formats:

 4. Click the  sign to add placeholders for Candidate and Recruiter names in the email message.

When the email invite is sent, the placeholder for Candidate Name will include the name of the Candidate if it is present in the 'To' address field or in the CSV file being used to bulk upload email addresses.
Example: If the To address field contains the Candidate name and email address as ‘Evan Brown <evanbrown@gmail.com>’, when the email is sent, the placeholder for Candidate name will display “Evan Brown”.
Assuming you are the Recruiter, the placeholder for Recruiter Name will display your full name registered with your HackerRank account.

5. You can include URLs in the email invite by clicking on the Link icon.

6. The Add Link dialog box is displayed. In the Text Display field, specify a display name for the URL, and in the URL field, specify the URL to link.

7. Click Upload document to upload a document link. When Candidates click the link in the invite email, the uploaded document will be displayed.

8. Click Save.

Adding a URL in an email invite

9. Select the Expiry option to set the time duration for which the Test invite will be active. After the duration finishes, the Test invite expires, and Candidates will no longer be able to take the Test.

10. You can also click ‘Send Reminders’ to send reminders to Candidates to take up the Test before it expires. When you set a reminder for the invite, an email will be automatically sent at the specified time to remind the Candidate(s) about the Test.

For detailed information about configuring the Test invite expiry, reminders and other settings, refer: Customizing Test Invite Email Settings.

11. Finally, click Send to send the invite.

Performing Bulk Upload of Candidate Email Addresses

In a scenario where you want to send a Test email invite to a large number of Candidates, you can upload a CSV file containing the email addresses of all the Candidates.

1. Click the Upload CSV  icon to upload a CSV (Comma Separated Value) file containing all the email addresses.

This will open the following window:

Uploading CSV file

2. You can click on Download to see the sample format of the CSV file.

3. Click Upload CSV. Select the CSV file containing the email addresses and names of all the Candidates you want to invite to the Test.

 Note: Only files in CSV formats are acceptable. If you have created a file with email addresses (and names) in other formats, you must save that file in the CSV format and then upload it to our platform. 

4. After uploading the CSV file, click  Send. The invite is sent to all the Candidates whose email address is listed in your CSV file.

 Note: When inviting multiple Candidates, a Candidate will not be able to see the other Candidates being invited to take the Test. Although you are inviting multiple Candidates, every Candidate will receive an individual invite and other Candidates will not be cc'd on the emails. 

Re-inviting Candidates to a Test

There are often cases where Candidates are unable to complete a Test due to a power outage or loss of connectivity. In such cases, if you like Candidates to retake the test, you can send them another invite for the same Test without deleting the previous reports of invites and attempts. All attempts of Candidates will be stored and you can view the report for each Test.

 Note: The Candidate must have completed the Test, in order for them to be eligible for a re-invite. A re-invite can't be sent if a Test attempt is still in progress. 

Refer Reinviting Candidates to a Test for more information.

Reviewing a candidate report

Test Insights

The Test Insights page provides statistical information to help analyze your Candidates performance trend in a Test. Use the insights to measure the effectiveness of your Tests in selecting the right Candidates.

Candidate Performance Reports   

The Candidates page of a Test lists individual entries for all the Candidates with their Test statuses indicated, such as "Invited", "To evaluate", "Passed", etc. This page allows you to access their detailed Test performance reports, manage the evaluation process and includes capabilities to search, filter, and sort the Candidate entries. 

While managing the Candidate entries, you can perform operations such as granting additional test time to Candidates, and re-inviting Candidates to the Test.

After your Candidates have attempted their Tests, you can access their detailed Test Reports to get a Question wise comprehensive view of their submitted answers, code solutions, automatically evaluated scores, test case execution statuses, logs, etc. The report is generated based on the defined scoring mechanism.

To help you classify Candidates who provide genuine solutions in your Tests, HackerRank facilitates code quality checks and plagiarism detectors in detailed Test reports. 

For specific coding Questions, such as for Full-stack Questions, you can quickly launch an IDE from within the Test report to view and compile the Candidate's code and evaluate the solution.

For the purpose of detailed evaluation and sharing with external stakeholders, HackerRank allows you to download the Test Reports as PDF or Excel files. 

The above capabilities assist with a thorough evaluation of your Candidates' Test performances while successfully moving forward with your hiring process.

Interviews

HackerRank provides a unique live coding platform for conducting technical interviews online. Typically, if a candidate is shortlisted from the first level of assessments, then an Interview can be conducted. HackerRank Interviews provides the interviewers all the flexibility to recreate an experience similar to an on-site interview. It is a time-efficient and cost-effective method to remotely evaluate candidates. Our platform gives the interviewers the ability to gauge a candidate's coding and problem-solving ability in real-time. 

Read more about interviews here.

Starting a new interview

Steps

• Navigate to INTERVIEWS and click on New Interview.
• Enter the candidate email and interview title.
• You will get a unique link for your interview session, you can copy that link to the clipboard and invite participants whom you want to be part of the interview.
• On the interview page, you can edit candidate information, add participants and schedule the interview. 
• On this page, you can also upload the candidate's Resume.
• Click on Save once you finish filling all the details. 

You can read more about conducting an interview here.